How to Avoid In-House AV Provider Fees

Venue contracts coming in for events? Remember, there are often easy ways to save money!

Don’t Feel Pressured to Use a Hotel’s In-House AV Provider

Choosing your own audio-visual (AV) provider can offer significant benefits. Many of FDC’s clients rely on us nationwide for all their events because of the consistency we provide, cost savings, top-tier equipment, and our experienced, friendly crews. The good news: As a customer, you have the right to negotiate contracts that give you the freedom to select your event partners and avoid unnecessary fees. Here’s how to protect yourself:

Key Steps to Avoid In-House AV Provider Fees

1. Redline Restrictive Fees: Look for charges such as Outside AV fees, AV Liaison fees, Elevator or Miscellaneous fees, and others, and push back on these unnecessary costs.
2. Request Upfront Pricing: Ask for clear, itemized costs for services like Internet, Power, Rigging, and more to prevent surprises later.
3. Negotiate for Flexibility: Include a third-party addendum or “freedom of choice” language in your initial contract to bypass restrictive in-house AV requirements.

By addressing these points early, clarifying terms, and ensuring all costs and policies are clearly outlined in your contract, you can avoid unexpected expenses and maintain full control over your event.

Take Control of Your Event’s AV Needs

Working with a third-party AV provider like FDC gives you the flexibility to customize your event’s audio-visual solutions while saving money and avoiding unnecessary fees. Our experienced team is here to provide top-tier equipment and dedicated support tailored to your event’s unique requirements. Contact FDC today for a free, no-obligation consultation for your event! Let us show you how to avoid in-house AV provider fees and take full control of your event’s success.